How to invite teammates by email
In Taska, the owner or an admin invites teammates in the space settings, on the “Access” tab. Everyone you invite gets an email with a link, and people with an account also get a notification.
How to invite teammates to your team
- Click the team's name in the sidebar.
- On the page that opens, click “⋮” in the top right corner and choose “Space settings”.
- Open the “Access” tab and click the row with the team's name. It's the first row in the list, and a panel opens under it.
- Click “Add by email”.
- In the “Email addresses” field, enter your teammates' addresses. After each address, type a comma or press Enter.
- In the “Role” field, keep “Member” or choose “Admin” or “Guest”. The roles are explained in “Roles: owner, admin, member and guest”.
- In the “Email language” field, choose “Русский”, “English” or “Deutsch”. Your own language is selected by default. People who don't have a Taska account yet get the email in this language. The hint under the field says “People who already have an account will get the email in their profile language”.
- Click “Send invitations”.
The window closes, and the invitation appears in the panel as a row marked “Sent”. There's no separate success message.
The gear icon also opens the space settings. It appears to the right of the team's name in the sidebar when you hover over it.
What your teammates get
Everyone you invite gets an email with a link. The link works for 14 days.
- People who already have a Taska account get the email in their profile language. The link accepts the invitation right away, and if they aren't signed in, it asks them to sign in first. They also see an “Invitation” notification in Taska with “Accept” and “Decline” buttons, plus a line about it in the “Notifications” panel.
- People without an account get the email in the language you chose in the “Email language” field. The link opens the sign-up form with their address already filled in. They need to sign up with this same address.
Access opens once your teammate accepts the invitation, with the link in the email or the “Accept” button in Taska. What this looks like for them is described in “How to accept an invitation to a team”.
How to tell whether a teammate accepted
Open the same panel on the “Access” tab. Until the person responds, their row is marked “Sent”. Once they accept, the mark disappears. If they decline, the row disappears from the list.
How to invite a person to a single project
On the team page, click “⋮” on the project card and choose “Access”. The “Manage project access” window opens. Click “Invite by email”. If the window shows a list of sections, click the project row first and then “Add by email”. Then enter the addresses, choose a role and the email language, and click “Send invitations”. A project with a single board has no “Access” item on its card: open the board and choose “Manage access” in its menu. You can invite people to a single project only as members or guests.
If the “Member” role isn't available
On the free Free Team plan, a team has up to 5 members including the owner. When all seats are taken, the window shows “All member seats are taken”, and you can invite only guests. On Business, the price of a seat is shown under the role. A seat is taken not when you send the invitation, but when the person accepts it.
If the email didn't arrive
Ask your teammate to check their spam folder. If they have an account, the invitation is also waiting for them in Taska, in the “Invitation” notification. You can invite the same address again: a new email arrives, and the link from the old one stops working. Taska doesn't send the email to your own address.
If you invited the wrong person
Find their row in the panel and click “Revoke”. The invitation stops working right away, without a confirmation, and the row gets the “Canceled” mark.
If there's no “Access” tab
This means you're a member or a guest of the team. Only the owner and admins can invite people, and your “⋮” menu shows “Personal settings” instead of “Space settings”. Ask the owner or an admin to invite your teammate.