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Taska glossary

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The Taska glossary briefly explains the terms you see in the app and in the help center. Terms are grouped by topic and listed alphabetically within each group.

Spaces and roles

Admin—a role in a Taska team space: an admin manages the space, its members and projects almost like the owner. An admin can't delete the space, start or cancel a subscription, or change another admin's role.

Learn more: “Roles: owner, admin, member and guest”.

Guest—a view-only role in Taska: a guest sees the projects, tasks and articles open to them but can't change anything or post in a task chat. Guests don't take a seat in the subscription.

Learn more: “Roles: owner, admin, member and guest”.

Member—a role in a Taska team space for everyday work: a member sees all of the team's projects and creates and edits projects, tasks and articles, but can't invite people. Every member takes a seat in the subscription.

Learn more: “Roles: owner, admin, member and guest”.

Owner—the role of the person who created a team space in Taska. A space has exactly one owner, who can do everything, including subscribing to a plan and deleting the space.

Learn more: “Roles: owner, admin, member and guest”.

Personal space—your own space in Taska, created when you sign up: your personal plan (Free or Pro) applies there, and only you can see its projects. In the sidebar, it's labeled “My projects”.

Learn more: “Personal and team spaces: what's the difference”.

Space—the place in Taska where your projects live. There are personal spaces and team spaces, and each has its own plan.

Learn more: “Personal and team spaces: what's the difference”.

Team space—a Taska space for working together, with members in different roles and its own name, color and plan, Free Team or Business. You create one with the “Add a team” button in the sidebar.

Learn more: “Personal and team spaces: what's the difference”.

Projects and sections

Connector—an element of the workflow map in Taska that sends a task from a board status in one project to a board status in another project. A connector works in one direction and is available on the Pro and Business plans.

Epic—a part of the project plan on a Taska roadmap: a bar with start and end dates and a progress percentage. Tasks from the project's boards are linked to an epic in the task window, in the “Epic” field.

Extended project—a Taska project with a second section added to it. It gets an “Overview” page, section tabs and, if the project has a board, a “Workflow” tab.

Learn more: “Simple and extended projects: how a project grows”.

Knowledge base—a project section in Taska with articles and folders, where guidelines, instructions and notes sit next to your tasks. Articles are written in the block editor or in Markdown.

Learn more: “Projects and sections: how work is organized”.

Project—a set of boards, knowledge bases and roadmaps on one topic, such as launching a website or releasing an app. In Taska, every project belongs to one space.

Learn more: “Projects and sections: how work is organized”.

Project workflow—the map on the “Workflow” tab of an extended project in Taska: it shows the boards with their statuses, the connections between statuses, service desks and connectors. Along a connection, you send a task to another board with the arrow button on its card.

Roadmap—a project section in Taska with a Gantt chart that lays out the project's epics over time. You move epics on the roadmap with the mouse and connect them with dependencies.

Learn more: “Projects and sections: how work is organized”.

Section—a board, knowledge base or roadmap inside a Taska project. Plans limit the number of sections in a space, not the number of projects.

Learn more: “Projects and sections: how work is organized”.

Service desk—a Taska channel through which people outside your team send you tickets: customers, contractors and colleagues from other departments. Every ticket becomes a project task: it waits in the service desk's queue first and then goes to a board.

Simple project—a Taska project with one section: a board, a knowledge base or a roadmap. Opening it takes you straight to that section, and the interface labels such a project by the section type, for example “Board project” or “Roadmap project”.

Learn more: “Simple and extended projects: how a project grows”.

Boards and tasks

Assignee—the person responsible for a task in Taska. A task has only one assignee, and Taska assigns a new task to the person who creates it.

Learn more: “Assignee, deadline and priority”.

Blocker—a mark on a task card in Taska with a short reason: work has stopped (“Full stop”) or slowed down (“Impediment”). You can set blockers in team spaces on the Business plan.

Learn more: “Blockers: how to mark a task as blocked”.

Board—a project section in Taska where tasks sit in columns, and each column stands for a task status. Move a card to another column, and the task's status changes.

Learn more: “Boards, columns and statuses”.

Column—a vertical list on a Taska board that sets the task's status: whatever column a card sits in, that's the task's status. On the free plans, a board can have up to 8 columns.

Learn more: “Boards, columns and statuses”.

Deadline—a task's due date and time in Taska, set in the “Deadline” field of the task window. The deadline puts the task in “Today” and “Upcoming”, and once it has passed, among overdue tasks.

Learn more: “Assignee, deadline and priority”.

Related tasks—tasks in Taska linked by the order of work: a next task starts after the previous one, and parallel tasks run at the same time. You can link tasks, including tasks on different boards, in team spaces on the Business plan.

Learn more: “Related tasks and task chains”.

Status—the stage a task is at in Taska, that is, the board column the task sits in. A status doesn't close the task by itself: you mark the task as done with the circle on its card.

Learn more: “Boards, columns and statuses”.

Status automation—a column rule: when a task is moved into or out of the column, Taska changes the task by itself, for example closes it or sets the assignee. Automations and a column's entry and exit conditions work in team spaces on the Business plan.

Learn more: “Status automations”.

Task—one piece of work in Taska with a title, an assignee, a deadline and its own chat. A task sits in a board column, and a task noted down without a project stays in “Inbox” until it's moved to a board.

Learn more: “The task window: what's in it”.

Task limit (WIP)—a column's WIP limit in Taska, the maximum number of open tasks that can sit in the column at the same time. On the Pro and Business plans, a limit is either a signal limit, which only warns you, or a strict limit, which keeps extra tasks out.

Learn more: “Column task limit (WIP)”.

Personal lists

Inbox—your personal list in Taska of tasks noted down without a project and not yet sorted onto boards. Once you know which project a task belongs to, you move it to a board.

Learn more: “Inbox: capture tasks quickly and sort them onto boards”.

Today—your personal list in Taska of tasks due today from all your spaces, with overdue tasks at the top. You don't add tasks to it separately: a task gets here through its deadline.

Learn more: “Today: your plan for the day”.

Upcoming—your personal list in Taska that arranges your tasks with a deadline by day for a year ahead. Drag a task to another day, and its deadline changes to that day.

Learn more: “Upcoming: tasks day by day”.

Plans and billing

Business plan—the paid plan for a team space in Taska, with any number of members and payment per seat. Status automations, blockers, related tasks and time tracking work only on Business.

Learn more: “Taska plans and feature comparison”.

Free plan—the free plan for your personal space in Taska, with no time limit. It includes up to 5 sections and up to 8 columns per board.

Learn more: “Taska plans and feature comparison”.

Free Team plan—the free plan for a team space in Taska with up to 5 members, including the owner. An owner can have only one free team.

Learn more: “Taska plans and feature comparison”.

Paused Pro—your own paid Pro subscription in Taska, on hold while you have Pro from your team; the remaining days are kept and start running again when the team-provided Pro ends. The “Pro paused” label also appears when a Pro renewal invoice hasn't been paid: pay it within 30 days after the period ends, and the plan comes back at the same price.

Learn more: “Personal and team plans: what applies where”.

Pro from your team—the Pro plan in your personal Taska space that you get for free when you take a seat in a team on Business or on a Business trial. The “Billing” tab of your profile then says “Pro is provided by your team”.

Learn more: “Personal and team plans: what applies where”.

Pro plan—the paid plan for your personal space in Taska: up to 300 sections, files in tasks, column task limits and connectors between your own projects. A 14-day Pro trial starts automatically when you sign up, and no card is needed.

Learn more: “Taska plans and feature comparison”.

Seat—one person's right to work in a Taska team space as the owner, an admin or a member. On Business, every seat is paid for, Free Team has 5 seats, and guests don't take a seat.

Learn more: “Business seats: who takes a seat and how to change the number of seats”.

TaskAI and AI assistants

Connected AI assistants (MCP)—Claude, ChatGPT, Cursor and other external assistants that work with the tasks, boards and knowledge base of one Taska space on your behalf through the MCP protocol. The “Connector address” for connecting them and the list of assistants with the “Disconnect” button are in your profile, on the “API” tab.

Sparks—the units Taska uses to charge for TaskAI, its AI assistant: each answer costs sparks, and its price is shown under it. Paid Pro and Business plans add sparks every month, and spark packs can be bought separately on any plan.

Learn more: “Taska plans and feature comparison”.

TaskAI—the AI assistant built into Taska: it answers questions about your tasks, projects and articles, changes tasks when you ask and runs scheduled routines. TaskAI works with the permissions of the person asking and spends sparks.

Learn more: “Quick questions on each screen”.

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