Taska basics: spaces, projects, sections and tasks
Work in Taska is organized in levels. A space holds projects, a project has sections (boards, knowledge bases and roadmaps), and tasks live on boards.
Space
A space is where your projects live. There are personal spaces and team spaces, and you see all of them in the sidebar.
Everyone gets a personal space on day one. In the sidebar, it's labeled “My projects”. You can't delete it. Only you can see its projects, unless you invite someone to a specific project.
A team space is for working together. You create one with the “Add a team” button. Its projects are visible to the team's members. What each person can do depends on their role: owner, admin, member or guest. The difference between personal and team spaces is explained in “Personal and team spaces: what's the difference”.
If someone shares a project from their personal space with you, it appears in the sidebar under “Invited me”. A team project you were invited to on its own appears in that team's block.
Each space has its own plan. The personal Pro plan applies to your personal space, and the Business plan applies to a team space. See “Personal and team plans: what applies where” for details.
Project
A project brings together work on one topic, such as launching a website or releasing an app. Every project belongs to one space. A space's projects are listed in the sidebar under its name.
Project sections
The actual work happens in a project's sections. There are three kinds.
- Board. Tasks arranged in columns.
- Knowledge base. Articles and folders with guidelines, notes and documentation.
- Roadmap. The project's epics on a Gantt chart.
While a project has one section, it's a simple project. It opens straight on that section, for example on its board.
When you add a second section, the project becomes an extended project. It gets an “Overview” page, tabs for its sections and a “Workflow” tab with a map of how tasks move between boards. An extended project doesn't turn back into a simple one. See “Simple and extended projects: how a project grows” for details.
Tasks
A task is one piece of work. It has a title, an assignee, a deadline and its own chat. Tasks sit on boards, in columns. A column shows the task's status, such as “In progress” or “Done”.
You can also note down a task without a project. It goes to “Inbox”, and you can move it to a board later.
The “Inbox”, “Today”, “Upcoming” and “My tasks” lists at the top of the sidebar collect your tasks from all your spaces at once. How tasks get there is explained in “Inbox, Today, Upcoming and My tasks: how tasks get into your lists”.
Example
A team is building a mobile app called Aurora. They have a team space, “Aurora product”, with two projects.
- “Aurora” is an extended project. It has the “Design”, “Development”, “Testing” and “Release” boards, a knowledge base and the “Release plan” roadmap.
- “Launch marketing” is a simple project with one board.
Daniel manages the product on this team. He keeps his own to-dos in his personal space, in the “Personal to-dos” project. His teammates can't see it.