Source: https://taska.be/en/help/496-inbox-capture-tasks-quickly-and-sort-them-onto-boards
Updated: 2026-10-28

# Inbox: capture tasks quickly and sort them onto boards

In Taska, “Inbox” holds tasks that don't have a board yet. Note down a task in a couple of seconds, and once you know which project it belongs to, move it to a board.

## How to add a task to “Inbox”

1. In the sidebar, click “Create a task”.
2. Enter a title for the task.
3. Leave “Inbox” selected in the “Project” field. A note at the bottom of the window confirms where the task will go.
4. Click “Create”.

The Create a task window: the Title field is numbered 2, the Project field set to Inbox 3 and the Create button 4; a note at the bottom says the task will go to Inbox

You can set a deadline, priority, description and recurrence in the same window. You become the assignee of the task. The task appears in “Inbox”, and a “Task created” notification pops up in the bottom left corner. If the task has a deadline, it also shows up in “Today” or “Upcoming”.

There are other ways to open the “Create a task” window. You can open it from search (Ctrl+K) or with the “Create a task” button on the empty “Inbox” and “Today” screens. On your phone, tap “+” in the bottom bar when you are not on a board.

The task goes to the space you opened last, or to your personal space if there is none.

How to create a task right on a board

Pick a project in the “Project” field. The “Board” and “Status” fields appear. Choose the board and the column, then click “Create”. The task goes to the top of the column, and the notification has an “Open the board” button.

## How to move a task to a board

1. In the sidebar, click “Inbox”.
2. On the task, click the arrow icon next to the circle to the left of the title (tooltip “Move to board”).
3. In the “Move to board” window, click the board you want. If you have more than eight boards, a “Search...” field appears at the top of the window to help you find the right one.

Animation: the arrow icon on an Inbox task is clicked, the Design board is chosen in the Move to board window, the task leaves the list and a Task moved! notification with a Go to board button appears in the bottom left corner

You don't need to confirm. The task goes straight to the first column of the board and leaves “Inbox”. A “Task moved!” notification with a “Go to board” button appears in the bottom left corner.

In the window, boards of simple projects are grouped under the space name, and an extended project has its own group with all its boards. You can also move a task to another space, for example from your personal space to a team space.

You can't move a task back to “Inbox”

Taska has no such action. A task on a board can only be moved to another board, as described in “[How to move a task to another board](https://taska.be/en/help/522-how-to-move-a-task-to-another-board)”.

How to move several tasks at once

Click the first button to the right of the “Inbox” title (“Select tasks”) and pick the cards you need. In the bar at the bottom, click “Move”, choose a board and click “Move” again. The tasks go to the first column of that board. Selection is covered in “[Selecting tasks and bulk actions](https://taska.be/en/help/521-selecting-tasks-and-bulk-actions)”.

The window says “No boards available”

This means you have no board you can put a task on. The window doesn't show projects where you are a guest, archived projects or templates. Create a project with a board as described in “[How to create a project](https://taska.be/en/help/549-how-to-create-a-project)”, then try again.

## Order of tasks in “Inbox”

High-priority tasks come first, and among equal ones the newer tasks are higher. To set your own order, drag the cards. This order applies only to “Inbox” and doesn't change the order in “Today” or other lists. When a task is done, close it with the circle to the left of the title.

## Related articles

- [Inbox, Today, Upcoming and My tasks: how tasks get into your lists](https://taska.be/en/help/495-inbox-today-upcoming-and-my-tasks-how-tasks-get-into-your-lists)
- [How to create a task](https://taska.be/en/help/508-how-to-create-a-task)
- [How to move a task to another board](https://taska.be/en/help/522-how-to-move-a-task-to-another-board)
- [Selecting tasks and bulk actions](https://taska.be/en/help/521-selecting-tasks-and-bulk-actions)
- [How to create a project](https://taska.be/en/help/549-how-to-create-a-project)

## Linked from

- [Today: your plan for the day](https://taska.be/en/help/497-today-your-plan-for-the-day.md)
- [Personal lists FAQ](https://taska.be/en/help/502-personal-lists-faq.md)
- [How to use the Taska bot in Telegram](https://taska.be/en/help/656-how-to-use-the-taska-bot-in-telegram.md)
- [Personal task lists: all articles](https://taska.be/en/help/690-personal-task-lists-all-articles.md)
- [Taska glossary](https://taska.be/en/help/963-taska-glossary.md)